Polish Payroll Implementation Specialist

Are you the payroll specialist who brings Polish implementation projects to a successful close? In this urgent interim role, you will ensure the implementation of Olimpia payroll software runs seamlessly while supporting local stakeholders in Poland. With your hands-on experience and in-depth knowledge of Polish legislation, you are the connecting link between technology and practice. Does this sound like your next challenge?

About the organisation
You will be joining a fast-growing international organisation that is transforming its payroll processes and taking them to the next level. The work environment is professional, dynamic and calls for people who can operate independently while thinking proactively. Working fully remote is the standard, giving you the freedom to make maximum impact from your own environment. The organisation works with both Polish and international collective labour agreement structures, giving you the opportunity to gain broad, cross-border experience. This is an environment where your expertise delivers directly visible results.

Your role as Polish Payroll Implementation Specialist
As Polish Payroll Implementation Specialist, you are the go-to person for everything related to the implementation of Olimpia payroll software within the Polish market. You combine technical system knowledge with a strong understanding of local legislation and translate this into workable solutions for the organisation. You work closely with local stakeholders, internal teams and external parties to keep the implementation on track and on schedule. You bring structure, clarity and composure to a project that demands decisiveness and expertise. In doing so, you switch smoothly between hands-on execution, advisory work and project coordination.

Your responsibilities
In this role, you will have a broad and varied scope of responsibilities, including:

• Leading and guiding the end-to-end implementation of Olimpia payroll software, from initial setup and configuration through to testing and go-live;

• Analysing existing payroll processes and translating them into the correct system setup within Olimpia, ensuring full compliance with Polish legislation;

• Supporting and training local Polish stakeholders during all phases of the implementation, making sure they are confident and self-sufficient after go-live;

• Ensuring accurate and timely payroll processing throughout the project, in line with Polish payroll legislation and applicable collective labour agreements;

• Acting as the primary point of contact for both technical and substantive payroll questions from stakeholders, management and internal teams;

• Identifying risks, bottlenecks and gaps in the implementation process and proactively proposing and executing solutions;

• Collaborating closely with HR, Finance and IT teams to ensure seamless system integration and data accuracy;

• Communicating clearly and effectively with all stakeholders in both Polish and English, bridging the gap between local teams and international project leads;

• Creating and maintaining thorough documentation, process descriptions and handover materials to ensure continuity beyond the project.

Your qualities
You are an experienced and proactive professional with:

• At least 5 years of relevant payroll experience, preferably in an implementation or project-based role;

• Demonstrable hands-on experience with Olimpia payroll software (required);

• In-depth knowledge of Polish payroll processes, legislation and collective labour agreement structures;

• Fluency in both Polish and English, written and spoken;

• Experience working in an in-house and/or professional services environment;

• Strong communication skills and the ability to work independently;

• Availability to start at short notice.

What you can expect
We offer you a challenging interim opportunity within an international and professional environment, including:

• An urgent and impactful assignment where your expertise makes an immediate difference;

• Fully remote working with flexibility in your location;

• A competitive interim rate in line with your level and experience;

• Collaboration with an engaged client and professional team;

• The opportunity to further develop your international payroll expertise.

Excited about this opportunity?
Send your CV and motivation to recruitment@tilstraservices.nl. Prefer to have a quick chat about the role or the team first? Call us at +31 85 864 0718, we are happy to think along with you.

Tilstra Services is committed to diversity and equal opportunities in the workplace. We encourage everyone to apply, regardless of background, gender, age, sexual orientation or disability.